Board Meeting Minutes 12/07/25

Written By Trinity Lloyd

Meeting Structure and Attendance

The meeting was called to order at 11:04 for the Lakewood Estates

Association Board of Directors.

Attendees : Nathan Sepher, Trinity Lloyd, Rhonda Cochran, Karin Dale, Pike Regert, and Louis Hernandez.

Old Business - Review of Previous Minutes and Motions

Board minutes from September 7, 2025, were reviewed and approved.

Key past motions included hiring a real estate attorney ($250-$500/hr),

reviewing contracts, park rules, and developing an annual member waiver.

Decision to allow more docks at the park was approved and set for

membership vote.

Initiatives included property survey approval (up to $2,500), consideration

of a boundary fence (~$30,000, pending membership vote), and

landscaping/tree trimming (up to $2,000, approved).

Abandoned Murphy dock discussed, dock lease renewals denied, and

certified letter sent to Cochrans.

New Business

Financial Overview

Net revenue for the year (as of November): $12,498; bank accounts:

$31,064.

Assets listed; no fixed assets currently, just bank accounts.

Insurance : Discussion regarding unusual insurance refunds: a $250 and $3,680 check

received after a policy cancellation and replacement. Clarification is being

sought before cashing larger check. Insurance coverage has remained continuous; Philadelphia Insurance only

still covers Board of Directors indemnity. General agreement to keep all insurance policy documents in a central

shared drive for board access and continuity.

Park, Dock Works, and Maintenance Contracts

Ongoing separate contract with Dock Works ($275/month, unpaid since

2020); attorney will review the contract and legality of commercial

operations on park property.

Debate on whether to allow commercial businesses to operate from park

property, with consensus to clarify legal standing before any decisions or

further contracts. Suggestion to collect multiple quotes for dock maintenance and electrical

work as part of prudent fiduciary duty. Maintenance contract expenses reviewed, with some concern about costs

and transparency. Discussion of bylaws/statutes regarding contract management and record

keeping for compliance.

Board Decisions, Governance, and Communication

Board voted to lift the moratorium on dock installation, with plans for future

member involvement and a committee to develop proposals.

Election of new officers: Rhonda as President, Nate as Treasurer, Trinity

as Secretary.

Plans for a community barbecue/member drive event, likely in early spring,

to boost engagement and membership.

Agreement to hold monthly board meetings for the next few months, then

move to quarterly, per Texas statute.

Need for updating and organizing all digital and physical records, with

SharePoint as central storage and plans to update access and clean up

files.

Discussions about ensuring admin rights to website and Facebook page

are updated to new officers, and that the HOA is compliant with Texas

online statutes for documentation.


Suggested Action Items

  • Attorney to review Dock Works contract and legality of commercial use of the park, then draft or review letter to terminate lease if appropriate.

  • Clarify reason for insurance refund from Philadelphia Insurance before cashing the check; document all correspondence.

  • Organize and centralize all policy, contract, and board records in shared digital storage; update admin access for website and Facebook.

  • Obtain and review multiple quotes for upcoming dock and electrical maintenance contracts.

  • Plan and organize a community barbecue/member drive for early April.

  • Schedule and hold monthly meetings for the next quarter, then re-evaluate frequency.

  • Begin review and updating of bylaws, resolutions, and county filings since 2013.

  • Transition banking authority and documentation to new officers at bank.

Trinity Lloyd